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FirstClass commands
Using FirstClass commands
There are often several ways you can perform the same task with FirstClass. For example, you can delete selected text in a message you are composing by:
• choosing Edit > Clear from the menu
• pressing Delete on the keyboard
• choosing Clear from the shortcut menu.
To open a conference or folder, and move a message, document, or file into it, you can:
• open the target conference or folder by double-clicking it, then drag the object to the target
• drag the object and hover over the target until it opens.
In some cases, you can also click a toolbar or dialog box button, or use a keyboard shortcut.
Keyboard shortcuts
File menu
Attach File/Upload
Windows: Ctrl + T
Mac OS: Cmd + T
Close
Windows: Ctrl + F4
Mac OS: Cmd + W
Delete
Windows: Ctrl + D
Mac OS: Cmd + D
Exit/Quit
Windows: Alt + Shift + F4
Mac OS: Cmd + Q
Open Address Book
Windows: Ctrl + 2
Mac OS: Cmd + 2
Open Bookmarks
Windows: Ctrl + 3
Mac OS: Cmd + 3
Open Calendar
Windows: Ctrl + 6
Mac OS: Cmd + 6
Open Desktop
Windows: Ctrl + 0
Mac OS: Cmd + 0
Open Home Page
Windows: Ctrl + 4
Mac OS: Cmd + 4
Open Mailbox
Windows: Ctrl + 1
Mac OS: Cmd + 1
Open Résumé
Windows: Ctrl + 5
Mac OS: Cmd + 5
Open Selected
Windows: Ctrl + O
Mac OS: Cmd + O
Print
Windows: Ctrl + P
Mac OS: Cmd + P
Properties/Get Info
Windows: Alt + Enter
Mac OS: Cmd + I
Save As
Windows: Ctrl + S
Mac OS: Cmd + S
Edit menu
Check Spelling
Windows: Ctrl + Shift + L
Mac OS: Cmd + Shift + L
Copy
Windows: Ctrl + C
Mac OS: Cmd + C
Cut
Windows: Ctrl + X
Mac OS: Cmd + X
Find
Windows: Ctrl + F
Mac OS: Cmd + F
Find Next
Windows: F3
Mac OS: Cmd + G
Insert File
Windows: Ctrl + Shift + T
Mac OS: Shift + Cmd + T
Insert Horizontal Rule
Windows: Ctrl + Shift + H
Mac OS: Shift + Cmd + H
Insert Page Break
Windows: Ctrl + Enter or Shift + Enter
Mac OS: Shift + Return
Insert Signature
Windows: Ctrl + Shift + S
Mac OS: Shift + Cmd + S
Paste
Windows: Ctrl + V
Mac OS: Cmd + V
Paste Special
Windows: Ctrl + Shift + V
Mac OS: Option + Cmd + V
Redo
Windows: Ctrl + Y
Mac OS: Cmd + Y
Replace
Windows: Ctrl + Shift + F
Mac OS: Shift + Cmd + F
Select All
Windows: Ctrl + A
Mac OS: Cmd + A
Undo
Windows: Ctrl + Z
Mac OS: Cmd + Z
Format menu
Color Black
Mac OS: Option + Cmd + K
Color Blue
Mac OS: Option + Cmd + B
Color Brown
Mac OS: Option + Cmd + W
Color Gray
Mac OS: Option + Cmd + E
Color Green
Mac OS: Option + Cmd + G
Color Magenta
Mac OS: Option + Cmd + M
Color Orange
Mac OS: Option + Cmd + O
Color Red
Mac OS: Option + Cmd + R
Color Yellow
Mac OS: Option + Cmd + Y
Format Paragraphs
Windows: Ctrl + Shift + M
Mac OS: Shift + Cmd + M
Format selection
Windows: Ctrl + M
Mac OS: Cmd + M
Size Larger
Windows: Ctrl + ]
Mac OS: Cmd + ]
Size Smaller
Windows: Ctrl + [
Mac OS: Cmd + [
Style Bold
Windows: Ctrl + Shift + B
Mac OS: Shift + Cmd + B
Style Italic
Windows: Ctrl + Shift + I
Mac OS: Shift + Cmd + I
Style Plain
Windows: Ctrl + Shift + P
Mac OS: Shift + Cmd + P
Style Quoted
Windows: Ctrl + Shift + '
Mac OS: Shift + Cmd + '
Style Underline
Windows: Ctrl + Shift + U
Mac OS: Shift + Cmd + U
Message menu
Forward
Windows: Ctrl + Shift + =
Mac OS: Shift + Cmd + =
History
Windows: Ctrl + H
Mac OS: Cmd + H
New Message
Windows: Ctrl + N
Mac OS: Cmd + N
Reply
Windows: Ctrl + R
Mac OS: Cmd + R
Reply with Quote
Windows: Ctrl + '
Mac OS: Cmd + '
Send
Windows: Ctrl + E
Mac OS: Cmd + E
Send and Close
Windows: Ctrl + Shift + E
Mac OS: Shift + Cmd + E
Show/Hide Bcc
Windows: Ctrl + B
Mac OS: Cmd + B
Unread
Windows: Ctrl + -
Mac OS: Cmd + -
Conferencing menu
Approve
Windows: Ctrl + `
Mac OS: Cmd + `
Directory
Windows: Ctrl + L
Mac OS: Cmd + L
Next in Thread
Windows: F2
Mac OS: Cmd + /
Next Unread
Windows: Ctrl + U
Mac OS: Cmd + U
Permissions
Windows: Ctrl + ;
Mac OS: Cmd + ;
Previous in Thread
Windows: Shift + F2
Mac OS: Option + Cmd + /
Connection menu
Connect/Disconnect
Windows: Ctrl + K
Mac OS: Cmd + K
View menu
Next Window
Mac OS: Cmd + ,
Smart Zoom/Zoom Window
Windows: Ctrl + =
Mac OS: Cmd + =
Help menu
About This Window
Windows: F1
Other functionality
Move between panes
Windows: Ctrl + up or down arrow
Mac OS: Cmd + up or down arrow
Scroll one screen at a time
Page Up/Page Down
Delete the next word
Windows: Ctrl + Delete
Mac OS: Option + Forward Del
Delete the previous word
Windows: Ctrl + Backspace
Mac OS: Option + Delete
Stop activities
Windows: Ctrl + Break
Mac OS: Cmd + .
Toolbars
FirstClass toolbars
Each type of FirstClass window has its own toolbar. Toolbar buttons provide shortcuts to a number of common commands. These buttons are an alternative to choosing a command from the menu. You can specify which buttons are on a toolbar, and the order in which they appear.
To see a description of a toolbar button, hover over it. The button name pops up, and a fuller description is provided in the status bar.
Showing and hiding toolbars
To show a toolbar, choose View > Toolbars > Show Toolbar.
To hide a toolbar, choose View > Toolbars > Hide Toolbar.
Moving toolbars
To move a toolbar, drag the handle at the left side of the toolbar (or at the top, if the toolbar is vertical).
You can drag the toolbar to the top, bottom, left, or right side of the window.
Adding toolbar buttons
To add a button to the toolbar:
1 Choose View > Toolbars > Customize Toolbar.
2 Locate the button you want by choosing the appropriate category at "Categories".
For example, to locate the Clear button, choose Edit.
As is the case for buttons already on the toolbar, you can hover over a button displayed in the "Buttons" field to see the button name pop up. A fuller description of this button is displayed at "Description".
3 Drag the button you want to the desired location on the toolbar.
To add a spacer between buttons, drag the spacer symbol located under "Spacer" to the desired location on the toolbar.
4 Click Close.
Changing the order of toolbar buttons
To change the order of buttons on a toolbar:
1 Choose View > Toolbars > Customize Toolbar.
2 Drag the buttons and spacers on the toolbar to their new locations.
3 Click Close on the Customize Toolbar form.
Removing toolbar buttons
To remove a button from the toolbar:
1 Choose View > Toolbars > Customize Toolbar.
2 Drag the button from the toolbar to the "Buttons" field on the Customize Toolbar form.
You do not need to go to the category that contains this button.
To remove a spacer, drag it from the toolbar to the "Spacer" field.
3 Click Close.
Adding links to toolbars
To add a link object for a FirstClass object to a toolbar, drag the object to the toolbar.
To add a link object for a web page to a toolbar, go to a location that contains the URL link to that web page. You must go to a location with a link to the web page; you cannot go directly to the web page to save a link to it. Drag the URL link to the toolbar.
You can remove link objects from toolbars just as you would toolbar buttons.
Windows
Going to specific windows
To go to your Desktop when it is behind other windows or minimized, choose File > Open > Desktop.
To go to your Mailbox when it is behind other windows or minimized, choose File > Open > Mailbox.
To go to your home location, choose Connection > Connect to Home Location.
To go to the most recently viewed window in another active connection, choose the server from the Connection menu.
To go to the next level up from your current window, click Up One Level.
To go to another open window, click the window as you normally do for your operating system (Windows) or choose the window from the View menu (Mac OS).
For Mac OS only
To cycle through all open windows, choose View > Next Window.
To make all open windows visible by resizing them so they do not overlap, choose View > Tile Windows.
To stack open windows on top of each other will all title bars visible, choose View > Stack Windows.
Resizing windows
You can resize FirstClass windows just as you would any other windows.
In addition, you can optimize the size of a window so that it just fits the window contents. To do this, choose View > Smart Zoom (Windows) or Zoom Window (Mac OS).
Changing window appearance
There are a number of ways you can customize the appearance of a window. Depending on the level of control your administrator has given you for the window, your changes may be saved, or you may see the default appearance for this window the next time you open it.
Moving split bars
A FirstClass window consists of one or two window panes.
The split bar between panes can be horizontal or vertical. It can also be located at the top, bottom, left, or right of the window, so that you only see one pane, even though there are two.
You can move the split bar by dragging it, or in the following ways:
• to make the split bar vertical, choose View > Split > Split Vertical
• to make the split bar horizontal, choose View > Split > Split Horizontal
• to remove the split bar, so that there is only one pane, choose View > Split > No Split.
If you create a new conference or folder, there is no split bar by default.
Showing and hiding the status bar
To show the status bar, choose View > Toolbars > Show Status Bar.
To hide the status bar, choose View > Toolbars > Hide Status Bar.
Switching between 3D and non-3D
To see windows in 3D, select "3D look" on the General tab of the Preferences form.
Changing backgrounds
You can apply a background picture to certain areas of FirstClass windows, such as:
• toolbars
• column headings
• status bar
• certain dialog boxes.
To do this:
• you must display these windows in 3D
• the pictures you want must be stored on your server, in the FirstClass Images folder, or in your settings file.
Notes
To change the background of the data area of your Mailbox, a conference, or a folder, you must make the change on a pane-by-pane basis.
If you notice that FirstClass is slower after you apply a background picture, you may want to remove this picture. It takes a little more time to open a window containing a picture.
Making window contents scroll (Mac OS)
To make the contents of a window scroll as you drag the scroll box, select "Active scrolling" on the General tab of the Preferences window.
Changing text magnification
To make text look bigger or smaller when you read messages and documents, type the percentage by which you want to enlarge or reduce text at "Text magnification" on the Contents - Display tab of the Preferences window.
A value less than 100 shrinks text; greater than 100 enlarges text.
This preference only affects the text size as viewed on screen. The original text size is used when messages and documents are printed.
Window panes
Types of views
You can view the objects in a window pane as large icons, small icons, or a multi-column list.
Normally, a two-pane window with a horizontal scroll bar shows objects in the upper pane as large icons and objects in the lower pane as a list.
Changing the view
To change the view for a window pane:
1 Click the pane you want to change.
2 Specify the view you want.
To see large icons, choose View > View by Icon. To see small icons, choose View > View by Small Icon. To see a multi-column list, choose View > View by List.
You can also choose the view you want at the "Display format" field on the Sorting tab of the View Properties form.
Changing view properties
Many of the changes you can make to a window pane involve changing view properties. To do this:
1 Click the window pane you want to customize.
2 Choose View > Change View Properties.
3 Click the tab on the View Properties form that contains the property you want to change.
4 Make the change, then click OK.
To change a property without closing the View Properties form, click Apply instead of OK.
To reset all view properties to the FirstClass defaults, click Default.
Note
Be cautious about clicking Default. All your view properties will be reset, not just the properties showing on the current tab.
Changes you can make in all views
Changing text properties
To change the text appearance in a window pane, fill in the "Font", "Size", and "Use color" fields on the Display tab of the View Properties form.
Using a picture as a background
If you have pictures stored on your server, in the FirstClass Images folder, or in your settings file, you can change the background of a window pane (such as the top pane of your Desktop).
To change the background of a pane, fill in the "Image", "Use background picture", and "Tile background picture" fields on the Background tab of the View Properties form.
Changes you can make in icon views
Aligning icons to the grid
You can tidy up icons by aligning them to an invisible grid. To do this:
1 Click the window pane.
2 Choose View > Line Up Icons to Grid.
Locking icon positions
To lock icons in position so that they cannot be moved, select "Lock icon positions" on the Icons tab of the View Properties form.
Blending icon titles with the background
If you apply a background image to a pane, you will notice that icon titles have a white background. This is useful for readability when backgrounds are dark or busy.
If you do not want this white background, select "Transparent text" on the Background tab of the View Properties form.
Hiding icon titles
If you do not want to see the text associated with an icon, select "Hide icon titles" on the Icons tab of the View Properties form.
Changes you can make in List view
Hiding column headings
By default, List view shows headings at the top of each column. If you do not want column headings, clear "Show column titles" on the Display tab of the View Properties form.
Resizing columns
To change the width of a column, position the cursor over the edge of the column header until the cursor looks like a double-ended arrow, then drag the column heading edge to make the column wider or narrower.
Changing column order
To change the order in which columns are displayed, drag column headings to the desired location.
Showing gridlines
To show horizontal gridlines that separate the rows in List view, select "Show horizontal gridlines" on the Display tab of the View Properties form.
To show vertical gridlines that separate the columns in List view, select "Show vertical gridlines" on this tab.
Showing row numbers
To show row numbers to the left of rows in List view, select "Show row numbers" on the Display tab of the View Properties form.
Sorting by column
You can specify which column you want to sort on by clicking the appropriate column heading.
Another way to specify which column to sort on is to choose the column at "Sort on" on the Sorting tab of the View Properties form.
There are a few sorting rules to note:
• if you sort on Name, FirstClass sorts items by the name of the sender (for incoming messages) or receiver (for outgoing messages)
• if you sort on Flag, FirstClass sorts items in this order:
• unsent messages
• urgent incoming messages, by date
• normal incoming messages, by date
• urgent outgoing messages, by date
• normal outgoing messages, by date
• if you sort on Attachment, FirstClass lists messages that include attachments first.
Reversing sort order
To reverse the sort order of the column on which you are sorting, click the column heading.
You can also reverse sort order by selecting "Reverse sort" on the Sorting tab of the View Properties form.
Showing the newest item first
To list items from newest to oldest:
1 Choose Edit > Preferences
2 Select "Show newest items first" on the Viewing tab.
3 Click OK.
Grouping items
You can group all items by a column, such as name or subject. This puts the items with the same name or subject together.
A grouping column is displayed to the left of the Name column in this example. This indicates that the list is grouped by name. The grouping column shows tree view buttons (Windows) or disclosure triangles (Mac OS) beside grouped items.
To group items for a particular column, Control-click (Windows) or Option-click (Mac OS) the appropriate column heading.
Another way to specify which column to group on is to choose the column at "Group items on" on the Sorting tab of the View Properties form.
To remove grouping, Control-click or Option-click the grouping column heading.
There are two grouping rules to note:
• if you use both sorting and grouping, FirstClass keeps groups together and sorts the list as a whole by the first item in each group
Items are also sorted within each group.
• if you group the Subject column, FirstClass groups messages by message threads, rather than alphabetically by subject.
Collapsing and expanding groups
To collapse a group so that you only see the first item in the group, click the button (Windows) or triangle (Mac OS) beside the group.
To expand a collapsed group, click the same button or triangle.
To collapse or expand all groups, Control-click (Windows) or Option-click (Mac OS) the grouping column heading. You can also collapse or expand all groups by using the "Collapse all groups" field on the Sorting tab of the View Properties form.
Working with objects
Opening objects
To open a FirstClass object, double-click it. A new window opens to display the contents of this object.
You can also select the object, then choose File > Open > Open Selected.
Opening objects with a single click
Normally, you open an object by double-clicking it. To make objects in a particular window pane open with a single click:
1 Click the pane.
2 Choose View > Change View Properties.
3 Click the Icons tab.
4 Select "Open icons with single click".
5 Click OK.
Note
Only the icon portion of an object is affected by this change. To select an object in this pane instead of opening it, click any text associated with the object (such as an icon's name). To move an object in this pane, drag its name.
Moving and copying objects
You can move objects by dragging them. For finer control, you can nudge an object one pixel at a time by selecting it, then pressing Control-Shift (Windows) or Option (Mac OS) while using the arrow keys.
To copy an object, press Control (Windows) or Option (Mac OS) while dragging it.
Note
If your administrator has not given you permission to move a particular object, FirstClass will try to create a link to the object instead.
When you move a message into a conference or your Mailbox, the message's expiry date changes to the default expiry date for objects in that location. You can reset the expiry date by changing the information about the message.
If you cannot move an object
If you cannot move the position of an object, check whether:
• your administrator has not given you permission to move objects
• the object is protected
You can change the object information to unprotect it.
• you do not have "Lock icon positions" selected in the View Properties form.
Deleting objects
To delete an object, select it, then choose File > Delete or press Delete.
When you delete an object, that object is marked for deletion, but is not immediately removed from the server. FirstClass physically removes deleted objects when it collects the trash. Your administrator schedules trash collection times.
Deleting a folder, conference, or calendar also deletes all objects contained within.
Tip
If you need to delete a message that you sent to several conferences, go to your Mailbox and unsend the message, then delete it. If you do not unsend the message first, you will have to delete it from every location to which you sent it. In addition, you may not have authority to delete it from all conferences.
If you cannot delete an object
If you cannot delete an object, and you know that your administrator has given you authority to delete it, the object may be protected. To unprotect the object so that you can delete it, clear "Protected" on the object's Info form.
Restoring deleted objects
Before the trash is collected, you can restore a deleted object. To do this:
1 Open the window that contained the deleted object.
2 Choose View > Show Deleted Items.
All deleted objects that have not yet been removed during trash collection are displayed, with trash can icons beside them.
Note
You cannot open an object that is marked for deletion.
3 Select the object you want to restore.
4 Choose File > Undelete.
When you have finished restoring deleted objects, you can hide the objects that are still marked for deletion by choosing View > Hide Deleted Items.
Searching for objects
You can search your Mailbox, conferences, folders, calendars, and external folders or drives for messages, documents, calendar events and tasks, or uploaded files that contain specific text. To do this:
1 Open the window you want to search.
2 Choose Edit > Find to open the search options form.
3 Type the text you want to find at "Find".
To specify that a word must occur, precede it with +. To specify that a word must not occur, precede it with -.
4 Specify your search options, keeping in mind that the more narrowly you focus the search by selecting these options, the more relevant the search results are likely to be.
5 Click Find.
The search summary window opens. As items are found, they are listed in this window.
Some facts about searching:
• the name of the object currently being searched is displayed in the top right corner of the search summary window
• you can open items in the search summary window before the search finishes
• searching takes place in the background; you can do other things in FirstClass during a search
• FirstClass notifies you when the search is complete
• you can cancel a search in progress by closing the search summary window.
Changing object information
You can change some information, such as name, icon, and expiry date, for an object. You can also specify whether an object is protected, so that it cannot be inadvertently deleted or moved.
Changing information for messages in multiple locations
If you post a message to two conferences, the message is stored in your Mailbox, with links to the message in the two conferences. Each instance of the message, whether the original message or a link, has its own set of information.
Changing the information in one of these locations does not change the same information in any other location. You may change the subject of the message in your Mailbox, but the original subject will remain in the conferences. Also, you may not have authority to change information in certain conferences, even though you sent the message.
If you need to change information in all locations, go to your Mailbox and unsend the message, change the information, then send the message again.
Protecting objects
To protect an object so that it cannot be changed, moved, or deleted:
1 Choose File > Properties (Windows) or Get Info (Mac OS) with the object selected.
2 Select "Protected".
3 Click OK.