Help Document

About documents
You can create documents in conferences, folders, your Mailbox, or on your Desktop. Because documents do not expire by default, and can be updated after they are created, they are useful for posting information on a permanent basis (for example, information about the purpose of a conference).
When you create a document, you can use the standard document form or a special document form that contains preset fields.  Documents can also be created and used as stationery, which allows you to prefill information in the base document.
You can save a document to your computer just as you would a message.

Creating standard documents

To create a document using the standard document form:

1       Open the container (for example, conference) where you want to store the document.
2       Choose Message > New Document.
3       Type and format the document text as you would the body of a message.

To insert a page break, choose Edit > Insert > Insert Page Break.

4       Identify your document in one of the following ways.

To give your document a name and subject, choose File > Properties (Windows) or Get Info (Mac OS). Fill in the "Name" and "Subject" fields, then click OK.
To give your document a name and subject, plus an abstract and keywords (to help refine searches), pull down the split bar and fill in the fields you want. Restore the split bar to its original location if desired.

5       Close the document.

Creating documents using special forms

To create a document using a special document form:

1       Open the container (for example, conference) where you want to store the document.
2       Choose Message > New Document Special, then the form you want to use to create this document.
3       Fill in the form.
4       Identify your document.

Choose File > Properties (Windows) or Get Info (Mac OS) to name the document and give it a subject. Fill in the "Name" and "Subject" fields, then click OK.

5       Close the document.

Updating documents

To update a document, open it, make your changes, then close it.
If you are not allowed to make changes, the document may be protected. You can unprotect the document, make your changes, then protect it again.